Copyright Permission Letters

DIRECTIONS: Whenever a library staff member wishes to post someone else’s writing or graphics on the library’s Web site, the material should be in the public domain, the use should offer a persuasive "fair use" argument, or explicit permission should be obtained from the owner of copyright.

The form below may be copied and pasted into an email message sent to the owner of the site and/or the owner of copyright. An e-mail reply which answers all questions fully and grants permission should be printed, saved and filed.  


(Happy Public Library) Copyright Permission Request

(Name of WebSite)
(Name of Webmaster)
(Email address of Site Manager)
(URL of Web page containing desired item(s))

Dear (name of Webmaster):

I am a (librarian/webmaster) in the (Happy Public Library). I visited your site and seek permission to reproduce and post the following material from your Web site onto our Web site:

(describe first item)
(describe additional items)

(Description of intended use e.g. nonprofit or governmental site, noncommercial use etc.)

Are you the holder of the copyright for these materials?

____ Yes ____ No

If you are not the holder of a copyright, can you identify the owner and supply an e-mail address so that I may contact the owner?


If you are the holder of copyright, may we reproduce and post these items?

____ I give my permission.

____I give my permission subject to the conditions stated below.

____ I do not give my permission.

Please indicate conditions, if any, that you require.






Thanks so much for your time and assistance. Please send back this whole message with your name and title at the bottom so that we can identify the source of permission.

(Happy Webmaster)


Other Sample Copyright Permission Letters



University of Texas listing and description of rights clearance organizations for text, images, music, etc/

Getting Permission



Bellingham Schools Copyright Permission Request

Educational Cyberground (Carol Simpson)



California State University

North Carolina State University

Permission to Use Graphics or Create Links

 Tennessee Board of Regents Sample Letter Requesting Permission for a variety of purposes

University of Texas Sample Letter Requesting Permission



Borrowing" Graphics or Text for Library Web Pages: Fair Game, Fair Play, and Fair Use April 18, 2002. This material has been created by Mary Minow and provided through the Infopeople Project [], supported by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology Act, administered in California by the State Librarian. Any use of this material should credit the author and funding source.